Communication plan & advisor session

I am really excited about the communication/scheduling plan I am working on for the theatre.
I have had several e-mails with Anne the new marketing person and she seems happy that someone else is ready to tackle these issues. I mentioned the need to circulate an agenda via e-mail to the meeting participants so we can cover everyones issues at the next meeting.
I hope this will ensure that my issues are addressed. She is having difficulty getting everyone to a meeting - but hope one will be scheduled by next friday.

A suggestion I made for the meeting was that I bring a large year-at-a-glance type of calendar (love a visual aid) to help with the scheduling and planning for the up comming shows and classes. Also, I need to think of a way to make it easy for people to submit photos from the shows so we can archive them and also use some for the website...right now we send out e-mails to parents and staff and ask if anyone has any they want to share...so far this is not working. I am 2 shows behind in getting current images to use!

Thanks for the suggestions, Ralph. I will definitely jot down some thoughts in a offline journal as well as this blog, and I will research developing a CPM chart to asses risks of the project.
I think I actually may have this from project management class last trimester...thank god for PMI! (and I am not just saying that to make Lisa happy)

Website tasks for tomorrow and beyond - Review design concepts for pages,think about Joomla site and how design will best work in that environment. What content still need to be developed, gathered from stakeholders. Optimize photos currently used on website..they are too large still and download times are long.

Re-read Joomla class syllabus and schedule for class deliverables to see how it aligns with my work schedule. I need to set up some due dates for Melissa for milestones/approvals from my stakeholders and for me. Also discuss with Melissa the idea of keeping a time sheet of her work.
I should do the same!

update this week

well I don't have much to say right now. I hope to have a meeting with my stakeholders this week
or next. I want to discuss the need to create a communication plan which will be a project I will work on for change management class. This will help set up a schedule and process to expedite the flow of information for promotional activities as well as the website.

although this is technically not a big part of my capstone it will help with the content gathering for the website.

I havent gotten very far on my Rubric this week yet...I have redone my component map and will post it here.

The break down of work is: PM 50%, Web design 20%, Web standards 15%, Change 10%, Legal 5%

So I hope that will work Im not sure about weighting webstandards with 15% but I believe it is an issue since the site is being built in Joomla and needs to be accessible on many browsers.
Perhaps that is why the rubric seems difficult to me to write...Im not sure about some of the details for defining success...hmmm I need to review my work break down structure, scope and other docs.

brief update

Just a brief update - I am going to try and post at tleast 2 times a week.
I have finally had a chat with my advisor, I seem to be his first capstone student.
So I guess we will be learning the process together.

We are experiencing our first technical issue with the building of the Joomla site.
Melissa tried to install joomla on the server which is hosting the site (Bluehost) and it seems to
have caused a problem and interrupted the service to the original site...but I m sure we will figure this out soon. I havent had a chance to try installing Joomla on my personal site which is hosted by gate.com. I would like to try this so I am able to follow along with the joomla class.

I am also planning on meeting with my advisor on friday afternoon to go over my capstone and hopefully work on the Rubric document. This will help with the revision of my other project documents.

more later...

Joomla Programmer

Sorry about the delay in posting.
I have good news and bad news this time around.
The good news is that I have found another student at the Grad. Center who is going to work with me on my capstone project. Melissa is going to help build the site using Joomla!
I am so excited that Melissa will be working with me, and I am ready to start revising my PM documents as well as meeting with my stakeholders. Currently, I am having difficulty getting the information I need for content development. This is holding things up and I think this may have been a problem in the past. I hope to work on this issue during Change Management class.

Now for the bad news...I learned that my job has been eliminated! the company is cutting 1200 jobs and I seem to be in that group. So, much of my time this past several days has been used to deal with the shock, and start to search for a new job. I need to update my portfolio website, which I had hoped to do in Joomla at a later date...but will have to do in CSS for now. I also need to tweak my resume and look into the possibility of relocating to NH....oh and find someone to hire me!!! Yikes

on the positive side, this change will allow me to return to my true passion....working with creative people in a collaborative environment...preferably developing internet sites and solutions.

next on the capstone horizon....

1. contact assigned advisor
2. create rubric ( need to research this)
3. review and revise PM documents